What is Video Conferencing?
Videoconferencing was first made possible in the 1990s and until now, it is still widely used around the world as a collaborative tool.
Videoconferencing refers to real-time communication between two or more people who are situated in different locations. This is made possible with the aid of audio and video display transmitted through the internet.
The largest base of its users consists of government agencies as well as online-based organizations, international companies, schools and other groups.
The Difference between Videoconferencing and Teleconferencing
Videoconferencing and teleconferencing are both collaborative tools that promote better communication. Although somewhat similar in purpose, they’re still largely different technically and with the benefits that they give to their users.
Teleconferencing is mostly referred to as audio conferencing, telephone conferencing or phone conferencing. It is the use of a specific channel that allows audio communication between two persons or more.
On the other hand, video conferencing allows the visual aspect of communication to be present. It allows the participants of the conference to see each other and transmit their body language through the screen. As we all know, body language contributes largely to better communication.
How does Video Conferencing Work?
There are three types of video conferencing, here they are:
- Point-to-point - This type of video conferencing is connecting two groups or individuals at two distinct locations.
- Multi-point – With this type of video conferencing, three or more people from three or more locations are able to connect with each other.
- Streaming - Streaming is used to openly display a real-time video wherein anyone can join.
What is a Video Conferencing System?
Video conferencing is done with the use of a video conferencing system. A video conferencing system is composed of different parts:
- Camera
This is one of the most important parts of a video conferencing system. Without one, video conferencing will not be possible. It is through the use of cameras that allow two parties to see each other in their screens.
The mostly used optical instrument in video conferences are web cams.
- Video Display
The main purpose of video conferences is to be able to see who you’re talking to. Video display makes this happen.
In a video conferencing system, an output device is needed. This device will receive all the data gathered from the receiving end. Without one, you wouldn’t see who you’re talking to. Video display devices can be T.V screens, projectors, computers, or mobile devices.
- Codec Unit
A codec unit is a device that encodes and decodes digital data. It is essential in video conferencing systems because it allows data gathered through the cameras and audio devices to be compressed.
Compression is a must in video conferencing. This is because video conferencing will require a very large bandwidth without one.
- Microphone
If the camera used in the video conferencing system does not have a microphone or support the use of one, a disjointed microphone should be integrated into the system. This allows the transmission of audio data.
Benefits of Video Conferencing
- Telecommuting
Video conferencing allows working from home or a distant place from work. This allows companies to hire people from all over the world to work for them. Long distances do not hinder work quality because of the possibility of telecommuting by video conferencing.
- Better Connection, Better Communication
Secondly, video conferencing not only allows convenience but also a better connection with people. It is important that we see the people we talk to. This allows us to acknowledge their emotions and body language which is essential to better rapport.
- Convenient
Travel in the business world at times causes delay and delay means a slow flow of income. Video conferencing lessens delay and improves productivity. Time and expenses for travel are rid of by video conferencing.
Meetings can be done even when nobody’s present in the meeting room, thanks to video conferencing. Seminars are also possible as well without a big venue. Everyone just needs to stay in their own rooms or offices and join the seminar in a video conference.
- Better Training Methods
There are instructions or task demonstrations that can definitely be done through video. It is costly to travel to a certain location just to train new employees or just to deliver instructions. Video conferencing saves employers these efforts and lessens expenses and lost time even more.
- Maximizes the Benefit of Having Mobile Phones
Before, mobile phones were widely used for instant message and emailing. Now, video conferencing apps are easy to access through mobile phones.
With all your employees possessing mobile phones, work can easily be accomplished through video conferencing even when they’re not in the office.
Video Conferencing in Business Communication
Video conferencing is mainly used in business communication. It is used to talk to clients and customers. It is also used for employer-employee communication and majority of the time for meetings and seminars.
Video conferencing has been the choice of businesses as their main way to communicate with the people they’re involved with ever since its availability. This is because of its cost-saving properties and it’s less time-consuming.
Major Video Conferencing Equipment and Types of Video Conferencing Equipment:
Audio - Conferencing equipment will include audio input and output devices
- microphones (input)
- speakers
Video - Conferencing equipment includes video input and output devices that will allow two parties to view each other. Some devices support both input and output processes.
- Webcams (input)
- LCD displays (input/output)
- Computer screens (input/output)
- Mobile devices (input/output)
Best Video Conferencing Software of 2018
- Videxio
Videxio is a cloud-based video conferencing software with features like: HD screen sharing as well as live streaming and recording. You can also accomplish other tasks through some of its exquisite features like contact directory, administrative dashboard, audio-only meetings, multi-video virtual room system, and content sharing tools.
- TeamViewer
This video conferencing software is available in almost all countries and supports 30 different languages. It has a lot of features to offer to its users such as screen sharing, offline messaging, remote device control, file sharing, cross-platform access, mobile device access, VPN alternative, and remote printing. Other features include; time-saving shortcuts, management console, hardware and software integration, automated mass deployment, and multi-language support.
- Skype for Business
Skype has been around for years now, connecting people around the world. This software has various other features besides video conferencing. It allows its users to record meetings and screen-sharing. Skype also boasts other features such as the ability to attend meetings with up to 250 people, real-time PowerPoint presentations, instant messaging and whiteboard usage which allows cooperative editing and drafting.
These are just a few of the best Polycom Video Conferencing software of 2018. Billions of dollars have been generated through the sales of these video conferencing software. This just shows the growing interest of individuals and groups in achieving better productivity through modern ways of working together.